Add a New MPCI Policy

Policies are added from the Policies tab of a grower record as they must be tied to a grower. To access this tab, a user searches for a grower and either clicks the Policies hyperlink for that grower in the search results or opens a grower record and select the Policies tab (See "View an MPCI Policy").

NOTE: If the grower is not found in the System and is not a transfer in, see "Add a Grower" for how to first add a grower record.

1. From the Add Policy dropdown, select "Add MPCI Policy". Then, click Go. The Add New MPCI Policy page opens.

2. On the Add New MPCI Policy page, in the Grower Details section, the Is 18 years or older checkbox is marked by default. If the grower is not at least 18 years old, clear this checkbox. Continue to the next step.
3. If the grower is a limited resource farmer, mark the Limited Resource Farmer checkbox.
4. From the Relationship Type dropdown, select the grower's relationship in order to identify any possible conflicts of interest. Your options are:
• Agency Owner, Agent, or Adjuster
• Business, Financial, Legal, Familial
• Insurance Provider Employee
• Relative of Agent or Adjuster
• RMA Employee/FCIC
• None of the above
• Relative of Insurance Provider Employee
5. In the MPCI Policy Details section, from the Select Year dropdown, select the Reinsurance Year for the new policy.

NOTE: When adding a policy, the System defaults to the current Reinsurance Year.

6. From the Policy State dropdown, select the state for which you are creating a policy.
7. In the Issuing Company dropdown, the System automatically selects the policy issuing company based on your affiliations.
8. If applicable, in the Marketing Region dropdown, the System defaults to the policy's marketing region affiliated with your agency.
9. If applicable, in the Processing Region dropdown, the System defaults to the policy's processing region affiliated with your agency.
10. From the Agent dropdown, select the agent of record for the policy. This is the agent who will sign the policy. This is also shown on the coverage in the Agent of Record field. If only one agent is available, it is selected by default.
11. In the Insured Signature Date field, type the date the insured signed the policy in MMDDYYYY format or click the calendar button to open the calendar and select a signature date.
12. In the Agent Signature Date field, type the date the agent signed the policy in MMDDYYYY format or click the calendar button to open the calendar and select a signature date.
13. In the Coverage Information section, from the County Name dropdown, select the county for the coverage you are adding to the policy.

The System validates your selections for County Name, Crop Name, Crop Plan, Coverage Level, Unit Option Code (if applicable), and Crop Options and modifies the available fields and options within each.

14. From the Crop Name dropdown, select the crop you want to insure on the coverage. If the crop is not available from the dropdown for the State/County selected, then a Written Agreement is necessary. For more information on adding Written Agreements to a coverage, "Written Agreements".

NOTE: To understand how the System changes for certain crops, see "Crop Specific"

15. If you try to create a new policy for a state where the grower already has a policy, then the System will display the Select Policy dropdown. If you are creating a new policy because the existing policy has not rolled from the Previous Reinsurance year, then select the policy from dropdown. Then, upon save, the new policy will be rolled into the new reinsurance year. While prior year coverages will be rolled when the appropriate ADMs have been released by the RMA. Otherwise, to create a new policy in the state for the grower, select "Create new policy/policy number".

Step 15: An example of the Select Policy dropdown displaying when a policy already exists in the state for the selected grower.

16. If the Is Primary County dropdown is displayed below the Crop Name field after selecting the crop, Primary County is available for the State/County/Crop. Select an option, "National" or "State", if the grower signed an all-county application and requested that the county shown in the County Name field be the primary county for the application. For each unique Grower Tax ID/RY, either a single coverage for the crop can be designated as Primary "National" or a single coverage for each State/Crop can be designated as Primary "State". If "State" is selected, only one Primary County election is allowed per unique Grower Tax ID/RY/State/County/Crop.

NOTE: Added County designation is not available for Category C, D, or G crops or for Forage Production (0033) so this dropdown will not display for those crops.

17. From the Crop Plan dropdown, select the crop plan for the coverage.

NOTE: To understand how the System changes for certain Plan Types, see "Plan Types".

NOTE: To allow growers to insure Specialty Type Barley separately from other Barley, if the Crop is "Barley" and Crop Plan is "YP (01)" and at least one Specialty Type Barley is available for the RY/State/County/Crop/Plan, then the Specialty Type Barley checkbox will display after the Crop Plan field.

18. If Coverage by Practice is available for the coverage, then the Coverage by Practice checkbox is available. Selecting this checkbox will allow you to set different Irrigated and Non-Irrigated Coverage Levels for the coverage. For more information on Coverage By Practice, see "Coverage By Irrigation Practice (LP)".
19. From the Coverage Level dropdown, select the level of coverage the grower is requesting.
20. In the Price Election % box, type the price election percentage for the coverage or use the arrows to change the default value. This defaults to 100%.
21. If applicable to the crop, the Additional checkbox appears to the right of the Price Election % box, this checkbox is marked by default to indicate that the established price will apply unless a higher prices is published. Clear this box if this option is not wanted on the coverage.

Step 21: An example of the Additional checkbox that may appear for the selected Crop Name.

22. If applicable, from the Unit Option Code dropdown, select the unit structure for the coverage.

NOTE: When selecting "Whole Farm" or "Enterprise Unit" from this dropdown, you may receive a message stating that the type in the unit structure selected does not apply. You can ignore this message as detail lines have not been established. The System will validate the unit structure code once again at the detail line level.

23. In the Crop Options selection box, select any crop options the grower wants to include on the coverage by selecting an option in the Crop Options box and then clicking Add>. The selected option is moved to the Selected options box.

TIP: To select more than one option at a time, hold down CTRL and select the options in the Crop Options box. Then, click Add>. All selected options are moved over to the Selected Options box.

NOTE: The System does not allow you to select crop option combinations that are not permitted together on a coverage (e.g., you cannot elect both "PF" and "PT"). The System will validate these selections on save and alert you that the combination is not valid. You must correct the invalid combination before save is allowed.

24. From the Coverage Status dropdown, select the status of this coverage. Your options are:
• Internal Transfer: When this option is selected, the Previous Policy # field displays. Enter the previous policy number held at the company. The Previous Policy # is not required.
• New
• Transfer In: When this option is selected, the Previous Policy # field displays. Select the previous company from the list of those available in the dropdown and then enter the previous policy number held at the selected previous company.
25. If this is a carryover coverage from the same company, the Is Carryover checkbox is marked by default.
26. In the Experience Factor field, type the percentage of experience factor for the crop/land combination. This defaults to 100% but can be edited to no less than 50%.
27. If the grower is a new producer of the selected Crop Name, mark the Is New Producer checkbox. This flags the policy for a New Producer request in the P14 transmission, carries the New Producer status to the detail lines, and displays the New Producer Verification Date below the Is New Producer checkbox. In New Producer Verification Date field, type the date the New Producer status was verified using MMDDYYYY format or click the calendar button to open the calendar popup and select the date. Also, an additional field, Acres, displays under the Crop Name field. Type the number of acres on the coverage.
28. If applicable, from the PHTS/New Producer Request dropdown, select which records to request from RMA for the grower. The default selection is "M - Producer and SBI history plus multiple years of Policy History". Your options are:
• None
• F - Five years of Policy History only
• H - Producer and SBI history plus ten years of Policy History
• M - Producer and SBI history plus multiple years of Policy History
• N - Producer and SBI history only
• O - Producer and SBI history plus one year of Policy History
• P - Producer and SBI history plus fiver years of Policy History
• T - Ten years of Policy History only
• X - Multiple years of Policy History only
• Y - One year of Policy History only
29. If an SBI exists for the grower on another policy, the SBI Information section displays with the SBI Name, Tax ID, Entity Type, SBI Share, and Insure Tenant/Landlord of the SBI. To copy an SBI from an existing policy to this new policy, mark the checkbox that corresponds with the SBI you want to copy.

30. As your next step, click one of the following buttons:
• To save the policy and remain on the Add New MPCI Policy page, click Save.
• To save the policy and open a new Add New MPCI Policy page to add another policy, click Save & Add.
• To save the policy and return to the View Policies page for the grower, click Save & Exit.
• To discard the new policy and return to the View Policies page for the grower, click Cancel.