Copy a Notice of Loss (NOL) from an Existing Claim to a Companion Policy

All Reinsurance Years

When adding a Notice of Loss to a policy or editing an existing NOL on a policy, users can copy that NOL to a companion policy if such a policy exists in the System.

On either the Add MPCI Notice of Loss or Edit MPCI Notice of Loss page, click Save & Add Companion. The Add Companion Notice page opens.

NOTE: For help with adding an NOL to a policy or editing an existing NOL on a policy, see "Add an MPCI Notice of Loss (NOL)" or "Edit an MPCI Notice of Loss (NOL)", respectively.

Select how you want to search for the companion policy to copy the NOL to by typing either a Grower Name or a Policy Number.

Click Search. The System begins searching for policies that match the criteria you entered and displays them for selection below the search fields. Any policies that match the criteria entered must also meet the following requirements to be displayed on the page:

•

The policy must be in the same State as the policy you're copying an NOL from, AND

•

The county of the coverage(s) on the policy must match the county of the coverage(s) on the claim you're copying an NOL from.

Existing claims on a policy that meet all of these requirements, are in an open claim status (i.e., not "Ready for Batch", "In Batch", "Posted", "Closed", "Void", or "Withdrawn"), and have the same claim type as the claim you're copying an NOL from will also display for selection below the search fields.

Select the policy/claim you want to copy the NOL to.

Click Load NOL. One of two things happens:

•

If a claim does not already exist for both policies/coverages, the Add MPCI Notice of Loss page opens in a new browser tab. This is done so you can easily return to the search fields in the original tab to search for other policies to add the original NOL to. On the Add MPCI Notice of Loss page, all the fields are pre-filled with the selections made on the NOL you copied from. Continue to step 6.

•

If a claim already exists for both policies/coverage, a message will display: "Companion Link created for Claims [Claim Number of Original] and [Claim Number of New Companion]". This is the final step.

Make any changes on the Add MPCI Notice of Loss page that are needed including updating, adding, or removing selected coverages or units. For help with updating the fields on this page, see "Add an MPCI Notice of Loss (NOL)".

As your final step, click one of the following buttons:

•

To save the NOL and return to the View MPCI Claims page, click Save & Exit. Any claims created based on the selections made on the Add MPCI Notice of Loss page will display in the Claims for Policy grid. If claims for multiple policies were created, they will be available in the Claims for Policy grid of their associated View MPCI Claims pages. If a coverage(s) from the original policy's NOL is still on the newly-created NOL/claim, a companion link between the new claim and the original claim will be created.

•

To save the NOL and copy it to a companion policy, click Save & Add Companion. The Add Companion Notice page opens. Then, repeat this procedure. If a coverage(s) from the original policy's NOL is still on the newly-created NOL/claim, a companion link between the new claim and the original claim will be created.

•

To cancel the NOL entry and return to the View MPCI Claims page, click Cancel. No claims will be created.

NOTE: Once an NOL is saved on the policy, the System will automatically mark the Request CIMS checkbox at the policy level. This flag can be seen when editing the coverages listed on the NOL.