Use the PRF/Apiculture Wizard

All Reinsurance Years

To help users assign fields (and Lat/Long coordinates, or POR, points of reference) to PRF/Apiculture coverages, the Mapping module offers PRF/Apiculture Wizard in the Tools menu when the user has the required permissions. Fields as well as their CLU Acres and Lat/Long coordinates assigned to Unit Groups in the wizard can then be synced back to the Policy/Coverage in the System and transmitted to the RMA for acreage reporting purposes.

Once you've created the coverage in the System (or the previous years' policies have rolled), you can assign acreage and Lat/Long coordinates with the PRF/Apiculture Wizard. The following three sections will walk you through using the wizard to assign fields to PRF/Apiculture coverages.

IMPORTANT NOTE: To ensure accurate assignment of fields, make sure the Rainfall Index layer is turned on so you can clearly see which Grid ID each field falls within.

1. Open the PRF policy you need to report acreage for through Mapping.
2. Select Tools > PRF/Apiculture Wizard. The wizard opens on the Assign Fields tab.

NOTE: To refresh the unit groups shown in the wizard with what exists on the server, select one of the options available from the Reload dropdown: Reload Unit Group Only or Reload and Sync AR. Temporary Unit Groups display when units have been created in mapping but don't exist on the server yet.

3. In the Select Unit Group dropdown, select the Unit Group (specified by the County, Intended Use, Grid ID, Share, Type/Practice) you are assigning fields to. Any fields currently assigned to the Unit Group are displayed in the lower grid.

NOTE: If you need to create a new PRF unit group on the policy that will sync back to the coverage in the System upon completing the steps for the Sync to AR tab, click Create New Unit Group. New fields display so you can make a selection for the: 1) Select the Policy and Coverage for the new unit group; 2) Select a Grid ID for the new unit group from the dropdown. Only Grid IDs within the selected county are available in the list; 3) Type the Share percentage for the new unit group as a decimal; 4) From the Irrigation Practice dropdown, select the practice for the new unit group; 5)  If organic, select the type of organic from the Organic Practice dropdown; and 6) Click + Create to create a new group. It displays in the Select Unit Group grid.

4. In the Map window, to add fields to the selected unit group, hold SHIFT and select each field that you want to assign to the unit group. Make sure the fields selected are wholly or partially within the Grid ID on the Unit Group. The selected fields are highlighted in solid orange.

NOTE: You can automatically add fields from a created Map Region by click the dropdown arrow in the + field and selecting Map Region. The Map Region popup opens and allows you to select from a list of created map regions. After selecting and saving, the fields included in that map region are added to the lower grid and assigned to the PRF Unit Group.

5. Click + to assign the fields to the Unit Group. The fields are added to the lower grid and as a hyperlink by Grid ID (with Intended Use and Share) to the left of the INT button. Clicking the hyperlink will highlight the applicable field. The Insurable Acres and Insured Acres are summed in the lower grid and the remaining acres for assignment are shown in the Remaining field.

NOTE: If any fields are already associated with a different Unit Group, the System will ask if you'd like to reassign those fields to the current Unit Group to avoid duplicating assignments when fields span more than one Grid ID.

6. There are two ways to add Lat/Long coordinates to a PRF Unit Group:
a. Click the POR icon. The POR layer is automatically turned on. The cursor becomes a dot so you can drop a pin within the Unit Group to mark the coordinates.

NOTE: You can only place a pin within a field's boundaries and that field must be within the Grid ID identified on the Unit Group.

b. Click the location to drop the pin. The blue pin is dropped on the map with the coordinates, and the coordinates also display below the Unit Group link.

NOTE: The appearance of the pin can be changed in the Layers panel using the options for the POI layer.

c. Click Save POR to save the placed pin to the unit group. Or, to remove the POR, click the delete icon that corresponds with the POR you are removing. Currently, RMA requires that only 1 POR is transmitted per unit group, but you can create as many PORs as desired.

After assigning fields and adding lat/long coordinates (POR), you do not have to continue to the next step, Choose Intervals, at this time.

The System can automatically assign PORs to each unit group. When the Auto-Select PORs button is selected for a unit group, the System will determine contiguous fields (contiguous = less than 50' between edge of one field and edge of next, at the smallest gap). Then, when a group of contiguous fields is identified, it will drop the pin as close to center as possible that is 1) within field boundaries of a field associated to the grid, 2) within the grid boundaries of the selected grid, and 3) within county boundaries if the grid crosses county lines. This is done for each group of contiguous fields that is included on the unit group (e.g., that if a unit group has 4 separate contiguous groups within a single unit group, then four PORs would be assigned).

A second option is available, Auto-select for every field, is available when selecting "Auto-Select PORs". When this option is selected, each field associated with the unit group that lies within the boundaries of the State/County/Grid gets a POR (fields in adjacent grid will NOT get a POR). This option forces the System to drop a POR in each field within the State/County/Grid whether it was contiguous or not.

7. Repeat steps 4-6 to assign fields and coordinates to each Unit Group on the selected Policy/Coverage.

After assigning fields and adding lat/long coordinates (POR), you do not have to continue to the next step, Choose Intervals, at this time.

For PRF coverages, a user must indicate the periods, or Index Intervals, when rainfall (precipitation) is most important to the grower’s insured acres. To allow for this selection, the Mapping module provides an intervals grid via popup that is similar to the Intervals grid available from the Unit Number hyperlink on the Detail Lines tab of a policy. This intervals grid allows a user to select the intervals, unit number, and interval percentage for each Unit Group on the coverage.

1. Mark or clear the checkboxes next to the intervals you want to insure the coverage for. You can select as few as 2 for the RI plans. When "Haying" is the selected, the Irrigated Intervals (e.g., OCTNOVIRR and AUGSEPTIRR) only display when an "Irrigated" Irrigation Practice is selected and the Non-Irrigated Intervals (e.g., OCTNOVNIRR and AUGSEPTNIRR) when a "Non-Irrigated" Irrigation Practice is selected.

NOTE: You cannot select overlapping intervals (i.e., SEPOCTIRR and OCTNOVIRR are invalid since they share the month of February). With this restriction, the maximum number of intervals allowed per coverage is six (6).

2. Revise the Unit # for each interval as needed. Or, to auto-number the units in sequential order (beginning with 0001), mark the Auto-Number Units.
3. Revise the Interval % for each chosen interval. This value should reflect the importance of each interval to the coverage. However, you cannot give any single interval more or less than the maximum and minimum allowed by the ADM for the State/County. The % of Value for all selected intervals must sum to 100%.

TIP: To evenly divide the Insured Acres value across the selected intervals, click Divide Among Intervals above the grid. The System divides the Insured Acres for you, and then, you can edit the given values as needed.

NOTE: Upon save, each Index Interval is listed as a separate detail line on the coverage.

4. Click Save Intervals to save the interval selections. The System notifies you when the intervals have been successfully saved.

When ready to apply signature dates and sync to the acreage report, proceed to the next step, Sync to AR.

1. Click Sync. The Sync Completed Unit Groups popup opens.
2. Key Agent and Insured AR Sign Dates. If original sign dates exist, these will be the Revised Signature Dates.
3. To removed and replace lands IDs with
4. Next select one of the following depending on your syncing needs: 
• Sync to AR: The System will upload all unit groups, fields, selected intervals, PORs, and signature dates for the completed unit groups.
• Sync PORs Only: The System will upload only the PORs for the unit groups that have PORs selected.

The System notifies you when the selected unit groups have been synced successfully. In the System, any existing unit groups are updated with the Total Insurable Acres, Irrigation Practice, and Organic Practice.

• If a premium line exists with the same selected Practice Code as the Mapping Module's selected interval, then the Unit Number and Interval % is updated for the matching premium line and the reported acres are updated.
• If a premium line does not exist with the same Practice Code and selected interval, then a new premium line is created and the reported acres are updated.
• In the case that an existing premium line on the server does not have a matching Unit Number and Interval % in Mapping, then it is deleted.

 

Export the Field Listing

To print a list of all of the fields within the PRF/Apiculture wizard, click the Excel button. An Excel document downloads in your browser window. This export includes the Unit Group information (State, County, Crop, Type, Irrigation Practice, Organic Practice, Grid ID, and Share), Farm, Tract, Field, Insurable Acres, Insured Acres, and POR. You can also access this functionality outside of the PRF Wizard in Print > Field Listing.